Business Details
10 Years
experience
Your Trusted Partner for Event Planning Solutions
Since 2016, Smooth Sailing Event Coordinating has specialized in transforming client visions into unforgettable events. Founded by Rachel Cole, our team combines formal education in event coordination and photography with hands-on experience managing weddings and nonprofit events. We prioritize meticulous attention to detail, budget optimization, and seamless vendor communication to deliver stress-free experiences.Our services range from full-scale planning to day-of coordination, catering to both intimate gatherings and large-scale occasions. With a focus on client-centric solutions, we ensure every event reflects the client's unique vision while maintaining professional execution. Our commitment to excellence has earned us recognition for reliability and creativity in event management.
Services
Wedding Planning
Event Coordination
Nonprofit Event Planning
Day-of Coordination
Budget Planning
Details
- Year established: 2016
Highlights and features
- Since 2016, we've delivered exceptional event experiences with formal industry education.
- Our team provides personalized planning tailored to your vision and budget.
- We specialize in managing events within tight budgets without compromising quality.
- Dedicated coordinators ensure flawless execution from start to finish.
- Open communication with clients and vendors guarantees seamless coordination.
What people say
Stress free
Flawless execution
Amazing event planner
Exceeded expectations
Highly recommend
Services
Wedding Planning
Our wedding planning service transforms your vision into a flawless celebration. From initial concept to final execution, we manage vendor selection, timeline creation, and budget optimization while maintaining your desired aesthetic. With expertise in both intimate ceremonies and grand affairs, we ensure stress-free coordination that lets couples focus on their special day.
Nonprofit Event Planning
Specialized nonprofit event coordination focuses on advancing organizational missions through strategic planning. We execute fundraising galas and awareness campaigns with budget-conscious solutions, handling logistics from venue selection to volunteer management. Our experience ensures professional execution that maximizes donor engagement and event impact.
Day-of Coordination
Day-of coordination provides expert oversight for your event's critical day. We handle timeline execution, vendor direction, and contingency planning to ensure seamless flow. This service includes pre-event consultations and real-time problem solving, allowing clients to fully enjoy their occasion without logistical concerns.
Budget Planning
Our budget planning service optimizes financial resources without compromising quality. We develop detailed spending plans, negotiate vendor contracts, and identify cost-saving opportunities while maintaining event integrity. This includes creating prioritized expense breakdowns and alternative solutions for financial constraints.
Theme Customization
Theme customization brings your unique vision to life through cohesive design elements. We develop color schemes, dcor concepts, and experiential features that align with your personal style or organizational branding. This service includes vendor collaboration to ensure consistent execution across all event components.
People
Rachel Cole
Owner
Rachel Cole founded Smooth Sailing Event Coordinating after studying event coordination at Wofford College and photography at The Academy of Art Institute. With over seven years of experience managing weddings and nonprofit events, she combines creative vision with logistical expertise to deliver exceptional client experiences.
Questions
What types of events do you specialize in?
We specialize in weddings and nonprofit events, with experience ranging from intimate ceremonies to large-scale fundraisers.
Can you accommodate tight event budgets?
Yes, we create beautiful events within financial constraints through strategic vendor negotiation and cost-effective solutions.
What coordination levels do you offer?
We provide full-service planning, partial planning, and day-of coordination options tailored to client needs.
How do you handle vendor communication?
We serve as primary contact for all vendors, ensuring clear communication and coordinated timelines throughout planning.
Do you work with out-of-town clients?
Yes, we successfully coordinate events for clients in different locations using virtual consultations and local vendor networks.
