Business Details
16 Years
experience
Your Trusted Wedding Coordination Partner in Louisville, KY
Since 2010, Weekend Wedding Warrior has specialized in creating stress-free, joy-filled wedding experiences in Louisville, KY. Our team combines meticulous planning skills with seamless day-of coordination, ensuring every detail is flawlessly executed. With a proven approach refined over 14 years, we enhance client visions through professional expertise in wedding logistics. Our dedicated professionals bring diverse backgrounds in event management, crisis resolution, and client service to every project. We maintain strong relationships with trusted vendors and Louisville hospitality venues to deliver exceptional results.Our services include comprehensive coordination, vendor management, timeline creation, and custom planning consultations. As industry leaders, we've earned recognition through client testimonials and professional accolades. Our commitment to excellence extends to complementary services like hotel room block negotiations and personalized vendor recommendations. We prioritize client peace of mind through transparent communication and contingency planning. Our track record of 200+ successfully coordinated weddings demonstrates our ability to transform wedding visions into reality while maintaining composure under pressure.
Services
Wedding Coordination
Rehearsal Dinner Planning
Vendor Recommendations
Planning Consultation
Hotel Room Blocks
Details
- Year established: 2010
Highlights and features
- We offer 14 years of specialized wedding coordination expertise
- Our team includes certified event planners with crisis management skills
- We provide personalized vendor recommendations from trusted partners
- We offer complimentary hotel room block booking services
- Our team maintains 24/7 availability during wedding planning process
What people say
Stress-free planning
Professional expertise
Attention to detail
Best investment
Seamless execution
Services
Wedding Coordination
Our comprehensive wedding coordination service ensures seamless execution of your special day. From initial planning to day-of management, we handle logistics, vendor coordination, and timeline creation. Our experienced team provides expert guidance throughout the planning process while maintaining strict attention to detail.
Hotel Room Blocks
We negotiate preferred rates and manage hotel accommodations for wedding guests. With industry relationships and an IATA travel agent number, we secure optimal lodging solutions. This complimentary service includes venue selection assistance and group rate negotiations for Louisville-area hotels.
Vendor Recommendations
Our curated network of trusted vendors ensures quality service for every wedding element. We match clients with professionals fitting their style, budget, and requirements. This personalized service includes ongoing vendor communication and performance evaluation.
Rehearsal Dinner Planning
We create customized rehearsal dinner experiences tailored to client preferences. Our planning services include venue selection, menu coordination, and timeline management. This specialized service ensures a memorable pre-wedding celebration with seamless execution.
Planning Consultation
Our expert consultation service provides targeted planning assistance at any stage. We offer problem-solving support, timeline reviews, and decision-making guidance. This flexible service helps couples maintain progress while benefiting from professional expertise.
People
Maggie Heely
Founder
Founder of Weekend Wedding Warrior since 2010, Maggie brings event management expertise and a Master's in Marriage and Family Therapy. Recognized as Louisville Business First 40 Under 40 and NAWBO Woman Business Owner of the Year, she combines crisis management skills with wedding coordination.
Debbie Saag
Wedding Coordinator
Certified event planner with extensive hotel industry experience. Debbie specializes in logistics coordination and vendor management. As a University of Louisville graduate, she maintains active community involvement while ensuring flawless wedding execution for clients.
Alicia Sarantis
Lead Coordinator
Experienced in corporate and personal event planning, Alicia has coordinated over 200 weddings since joining Weekend Wedding Warrior in 2011. Her attention to detail and passion for perfect event execution make her a trusted client resource.
Emily Nixon
Director of Events
Louisville native with extensive event industry experience since 2013. Emily brings expertise from roles at Louisville Palace and Speed Museum. She specializes in seamless coordination of weddings and corporate events with meticulous attention to detail.
Jessica Tate
Lead Coordinator
Started as wedding day assistant in 2015, Jessica became lead coordinator due to exceptional problem-solving skills. Known for calm demeanor and quick decision-making, she ensures smooth wedding day operations while maintaining client-focused service.
Questions
What wedding services do you offer?
We specialize in full-service wedding coordination including timeline creation, vendor management, and day-of execution. Additional services include rehearsal dinner planning, hotel room blocks, and planning consultations.
How do you handle vendor recommendations?
We provide personalized vendor recommendations from our trusted network of professionals. Our selection process considers client preferences, budget, and event requirements while ensuring quality service delivery.
Do you work with out-of-town clients?
Yes, we work with couples regardless of location. Our coordination services include virtual consultations and local expertise to manage logistics for destination weddings in Louisville.
What's included in the base coordination package?
Our base package includes initial consultation, online planning platform, vendor management, timeline creation, rehearsal orchestration, and full wedding day coordination. Pricing starts at $4,850.
How do you handle unexpected wedding day issues?
Our team proactively plans for contingencies while maintaining composure under pressure. With crisis management training and extensive experience, we resolve unexpected issues discreetly and efficiently.
Can you help with hotel accommodations?
Yes, we offer complimentary hotel room block booking services using our IATA travel agent credentials. We negotiate preferred rates and manage group accommodations for wedding guests.
