Business Details
19 Years
experience
Your Trusted Wedding Planning Partner in Florida
Coastal Coordinating has been dedicated to crafting exceptional wedding and event experiences for over 13 years. Our team of seasoned professionals specializes in transforming diverse visions into unforgettable celebrations, whether intimate micro-weddings or grand events for 500 guests. We pride ourselves on maintaining a client-centric approach, offering comprehensive support from initial planning to seamless day-of execution. Our expertise spans decor design, vendor coordination, timeline management, and budget optimization, ensuring stress-free experiences tailored to each couple's unique story.With a proven track record of coordinating thousands of events and a commitment to staying ahead of industry trends, we combine organizational precision with creative innovation. Our inclusive philosophy embraces all couples and event styles, fostering an environment where love stories are celebrated without discrimination. Backed by strong vendor partnerships and a passion for creating magical moments, we guarantee personalized service that exceeds expectations while maintaining transparency and ethical standards.
Services
Wedding Planning
Event Coordination
Proposal Design
Corporate Events
Destination Weddings
Day-Of Management
Vendor Recommendations
Budget Management
Timeline Creation
Decor Services
Details
- Year established: 2007
Highlights and features
- We offer 13+ years of experience coordinating thousands of weddings and events
- Our team provides personalized coordination for both traditional and non-traditional celebrations
- We maintain exclusive vendor partnerships for enhanced service quality and cost efficiency
- Our planners specialize in creating culturally inclusive, customized wedding experiences
- We guarantee seamless day-of execution with detailed timeline management systems
What people say
Organized and quick to respond
Professional and reliable team
Dream team for coordination
Stress-free wedding experience
Creative and personalized approach
Services
Full Wedding Planning
Our full-service wedding planning covers every detail from initial concept to final execution. With 13+ years of experience, we provide venue selection, vendor management, budget oversight, and design implementation. Our team ensures seamless coordination through personalized timelines and contract negotiations, creating stress-free experiences tailored to each couple's unique vision while maintaining industry-leading standards.
Day-Of Coordination
This specialized service takes over 60 days before the event to ensure flawless execution. We create detailed timelines, manage vendor communications, and handle all logistics for ceremony and reception venues. Our team provides on-site coordination for pre-ceremony preparations through reception conclusion, guaranteeing smooth operations while allowing couples to fully enjoy their special day without logistical concerns.
Proposal Design
We specialize in creating memorable proposal experiences with complete coordination services. Our planners handle location selection, vendor arrangements, and decorative elements to create personalized moments. From intimate settings to elaborate setups, we ensure every detail aligns with the couple's story while maintaining surprise elements and capturing professional photography of the special occasion.
Corporate Events
Our event coordination extends to corporate functions including holiday parties, quarterly events, and office celebrations. We manage all logistical aspects from venue booking to vendor coordination, allowing professionals to participate stress-free. With experience in both formal business gatherings and casual team-building events, we deliver tailored solutions that meet organizational objectives while ensuring memorable experiences for all attendees.
Destination Weddings
We specialize in coordinating weddings at exotic locations beyond Florida's borders. Our team provides local vendor recommendations, travel logistics planning, and cultural adaptation guidance. With established partnerships through Explorateur Travel, we ensure seamless execution of international ceremonies while maintaining the same high standards of organization and creative design as local events.
People
Katy Martin
Owner
With 16 years of experience in the wedding industry, Katy founded Coastal Coordinating after discovering her passion for event planning. She specializes in creating personalized wedding experiences while maintaining operational excellence. Her background includes managing complex logistics and vendor networks across multiple states.
Alli Gaiss
Wedding Coordinator
A University of Alabama graduate with 4 years of wedding planning experience, Alli focuses on emotional moments and client satisfaction. She excels at timeline management and vendor coordination, bringing youthful energy to every event while maintaining professional standards.
Cameron Lanoux Kelly
Event Planner
Originally from Jacksonville, Cameron brings 2 years of professional experience after planning her own wedding in 2023. She specializes in creating intimate moments and managing guest experiences, combining personal insights with professional expertise to deliver exceptional service.
Brooke
Wedding Coordinator
With experience in both Sarasota and Jacksonville markets, Brooke focuses on client communication and stress reduction. She has coordinated over 200 weddings, specializing in vendor negotiations and timeline optimization while maintaining a calm, reassuring presence for couples.
Cayla Collins
Dedicated Wedding Planner
Cayla combines creative vision with logistical precision in her wedding planning approach. With 5 years of industry experience, she specializes in detail-oriented coordination and client relationship management, bringing warmth and professionalism to every event she oversees.
Questions
What types of weddings do you plan?
We specialize in all styles including traditional, trendy, extravagant, and intimate weddings. Our team accommodates cultural ceremonies and unique themes across Florida and destination locations.
Do you work with out-of-state couples?
Yes, our full planning package is ideal for out-of-state clients. We handle all logistics remotely and provide on-site coordination for destination weddings and events.
What services are included in day-of coordination?
Our day-of service includes timeline creation, vendor management, venue setup, and on-site coordination from pre-ceremony through reception conclusion, ensuring seamless event execution.
How do you handle vendor recommendations?
We provide curated vendor lists with established professionals, offering negotiated discounts through our industry partnerships while respecting client preferences for specific vendors.
Are you available for non-wedding events?
Yes, we coordinate corporate events, proposals, baby showers, Quinceaneras, and holiday parties. Our team adapts services to meet specific event requirements beyond wedding ceremonies.
What makes your planning approach unique?
Our team collaboration model combines diverse expertise with personalized service, creating customized experiences while maintaining rigorous organizational standards for stress-free event execution.
